If you own a mobile phone with a decent browser, say a Nokia, Samsung, Sony-Ericsson, iPhone or the likes, you’re able to access Meeho!™ Mobile. The address is your Meeho!™ address + /mobile, that is http://client.meeho.net/mobile. From here, you can view your tasks, download your latest files, find the address of a client, call a contact etc. Perfect for when you’re on the road!

Meeho!™ Mobile

Until now, we have written two newsletters, one from May 2009 and August 2009. The coming newsletter, concerning version 1.4.1, is due in short time, but until then you’re welcome to read the two first newsletters here:

Newsletter from August 2009

Newsletter from May 2009

The fourth installment of our Examples of use series is about time tracking in Meeho!™. The most important aspect of a business selling work hours – i.e. marketing bureaus or consultancies – is to make sure that all working hours are registered and invoiced. In the following, I will tell you how it actually works in Meeho!™.

1) Task types

In Meeho!™, we work with the term a task type, which could be “Development” at an hourly rate of $100, for instance. The task types can both be setup via the Time tracking tab in a project or via Configuration where global task types can be saved – that is, task types that your business often make use of. It looks like this:

Task types under Time tracking in a project. (Please note that the screenshot is in Danish.)

2) Time tracking

The time tracking itself is also done via the Time tracking tab in a project. Here, you use the add box to add time tracking entries, for instance 2 hours of the type “Development” with the description “2 hours of development work for the client”. It looks like this:

Here, you see the registered time tracking in a project. (Please note that the screenshot is in Danish.)

3) The status box at the bottom of Time tracking

At the bottom of Time tracking, a status box of the registered time tracking in the project is shown. It is here that you see the relation between the time tracking you’ve registered and invoiced plus the time tracking you’ve budgetted (a topic we get to in a minute). Have a look at the below image:

The status box at the bottom of Time tracking telling you just how much time has been registered. (Please note that the screenshot is in Danish.)

But why does Meeho!™ show the total amount of money that our time tracking comprises with a red color?

The explanation goes: whenever you register time tracking in your project, you do so because you have spent your time doing something. But at the time of registration, you probably haven’t invoiced your work yet, which is why you – in reality – is registering an expense on your part, because you have spent your time on something that has yet to be paid. Until it is paid, the registered time tracking entry is an expense. That is why the registered time tracking amount in your currency is shown by a red color.

4) Invoiced time tracking

Luckily, invoiced time tracking comes to the rescue. If you look at the screenshot displaying the three time tracking entries, you’ll notice a button to the right defining whether or not the given time tracking entry has been invoiced. If you press the button to the right of an entry, magic happens. Have a look at this screenshot:

This way, you’re able to continuously define which entries you’ve invoiced and quickly get an overview of the work you’re yet to invoice and get paid for. Easy and simple.

5) Time budget

Finally, the option of doing time budgets is up for a walkthrough. With Time budget, you can do estimates on how much time you plan on spending on a project – obviously, this is perfect material to show the client you’re working with. You can then compare the budget you’ve made with the actual time tracking registrations and decide whether or not the quote you have presented to the client was too poorly estimated when all hours have been tracked and you get the complete overview.

The complete image of time tracking could look as follows:

A complete image of time tracking in a project. (Please note that the screenshot is in Danish.)

Above all, Meeho!™ is a tool that can help you divide your work into smaller parts, giving you a better overview and making you work more effectively.

There are many ways of using Meeho!™. Let us imagine a marketing bureau that lands a new client, Client A. Client A has ordered a new logo, new stationary, and a new web site. The three demands all consist of different tasks that need to be carried out, and here Meeho!™ rises to the occation as a tool providing an overview of the entire process:

First, you start by adding a project covering the development of the new logo. Via the Planning tab in the project, you add the different tasks that need to be carried out before the logo is done. It can look something like this:

Planning in a project showcasing the different tasks we have added. Please note that the image is cropped. (And note that the screenshot is in Danish.)

Then, you do the same in relation to the development of the new web site plus the stationary: you create projects and type in the different tasks they both consist of.

You continuously make sure to tick off the tasks once they’re completed. Then they’ll be lined-through, looking like this:

Planning in a project where a couple of tasks are lined-through. (Please note that the screenshot is in Danish.)

This way, Meeho!™ gives you a continuous overview of which tasks are completed and which yet remain to be so.

When you wish to view the three projects all in one place, the Project overview can be used. Project overview will look like this:

Project overview in Meeho!™ showing you the status of the projects. (Please note that the screenshot is in Danish.)

The very simple way of going about project management is one of the key points of Meeho!™. It’s all about dividing the bigger tasks into smaller ones, making sure that the right users are responsible for each task – and then getting them all done for the final overview of how the projects are coming along.